Operator handbook · live

Your task list now
runs itself — like a chief of staff.

It's the same Obsidian task board you already had. What's new: it now watches your work and nudges you on its own — proposes your 2–3 priorities each morning, chases overdue tasks until you clear them, walks you through an end-of-day wrap-up, and turns what you actually shipped into a brag-doc. It does all this from Telegram — now with tappable buttons, not just typed commands — and it can undo anything it touches.

live · running now 5 parts on, 1 dormant driven from Telegram · tap or type nags Mon–Fri, twice a day

5 / 6parts live

8crons firing

2that nudge you

∞undo window for board edits (7d)

The one-sentence version

A normal task tool is a shelf — things sit there until you look. This one is a chief of staff: it comes to you. The rest of this handbook is just the detail of how, when, and what you can tell it back.

If you read nothing else Each weekday it proposes your top 2–3, then nags at 11am and 4pm — leading with the priorities you committed to, then your worst overdue — each with a tap-button (Start, Done, Snooze) so you clear it without typing an ID. At 5:30pm it drafts a "look what you shipped" list from your merged PRs and email, and at 6pm a guided end-of-day walks every open task for a one-tap disposition and sets tomorrow's #1. Everything it does is logged and reversible with /undo. That's the whole product.

The building blocks

The six parts — what U1 through U6 mean

The system was built as six pieces, labelled U1–U6 ("unit 1" … "unit 6"). You never type those names — they're just how the parts are referred to in the code and the rest of this page. Here's each one in plain English, in the order they matter to you.

It never breaks on you

If a script errors, you get a calm one-line "that's unavailable right now, logged for review" — never a raw crash, traceback, or stack of red text. It also checks its own environment before every run and says plainly what's wrong if something is.

"It stopped breaking on me."

always onfoundation

Everything it does is undoable

Every autonomous move is written to a log with a snapshot taken just before it acts. /audit shows you what it touched; /undo reverses it. Nothing it does is a one-way door.

"I can undo anything it did."

always onyou ask

It keeps you to a focused 2–3

Each morning it proposes the day's must-do priorities (default 3) — and the work standup opens with the #1 you set the night before at end-of-day, so you start on a deliberate priority, not a cold board. Each evening at 6pm a guided end-of-day walks every still-open task for a one-tap disposition and asks you to set tomorrow's #1. It also caps your active list at roughly one week of work — when it's full, new adds are blocked rather than letting it balloon. It never deletes what you already have.

"I always know my 2–3 — and my #1 for tomorrow."

liveit nudges

It keeps you on today's priorities, then chases overdue

Twice a day it leads with today's committed priorities that aren't done yet — each with a ▶️ Start button to actually begin it — then your worst-overdue tasks below (with a "+N more" pointer if there are others). Every line is tappable: Done, Snooze 1d, Reschedule — the typed commands still work too. It keeps re-firing until you act, and won't let an overdue task quietly disappear.

"It points me at today first, then won't let me forget."

liveit nudges

It writes your brag-doc from what you shipped

It reads your merged GitHub PRs and sent email, matches them to tasks on your board, and drafts a "here's what you actually got done" ledger — rolling up the daily wins you confirmed at each end-of-day. You glance at it and tap (or /approve) the items that should be marked done. It never marks anything done on its own.

"I can see what I accomplished."

liveit nudges

It plans your day on the calendar

Pre-brief before the day, debrief after, and reserve focus blocks on your calendar for the 2–3. This part is built but dormant — it switches on once a dedicated focus calendar is connected. Until then it simply stays quiet.

"It defends my focus time." (soon)

dormantit nudges

How to read the tags it nudges = this part can message you on its own (a cron fires it). you ask = it only runs when you type a command. always on / live / dormant = whether it's running today. Five of the six are live; U6 waits on the calendar hookup.

Autonomy

What it actually does on its own

"Autonomous" sounds scary, so here's the exact line. The system nudges you without being asked — but every change to your real world (a task marked done, a brag item approved, an email) is still yours to confirm. It acts on the things it can take back, and asks about the things it can't.

It does these on its own

Proactive — a cron fires it, no prompt from you. All reversible.

→Proposes your 2–3 each morning in Standup, opening with the #1 you set last night (you pick from them).
→Sends the nags at 11 & 4 — today's priorities first (with a Start button), then worst-overdue, until you act.
→Drafts the brag-doc at 5:30 from your PRs + mail.
→Runs the guided end-of-day at 6pm — and the standups, evening reflection — on schedule.
→Catches every error and logs it instead of crashing.

It waits for your word on these

Nothing here happens without your tap (or the typed command).

✓Marking a task done — your Done tap, or /done.
✓Confirming the day's wins at end-of-day — nothing's recorded done without your Confirm tap.
✓Approving a brag item to mark it done — tap, or /approve.
✓Rescheduling, snoozing, carrying or dropping — tap the button, or /reschedule, /snooze.
✓Anything irreversible — sending a real email, deleting a meeting — stays a draft forever. It never sends.

The rule underneath all of it

Every action is rated by how reversible it is — a "rung". Reversible things (move a line on your board, send a nag) can run automatically. Irreversible things (send mail, delete a real event) are rung 4 and can never auto-run, no matter how sure it is. If a rung is unknown, it defaults to "draft only" — the safe choice.

Rung	What it means	How it behaves · example
0 · read-only	can't change anything	Always automatic. Read tasks, `/audit`.
1 · draft	reversible, shown not done	Drafted, never run without your "go". A brag narration.
2 · with approval	reversible via snapshot	Proposes, waits for confirm / `/undo`. Mark done.
3 · monitored-auto	reversible, undo window open	Runs + tells you, you can still undo. The nag fire.
4 · no undo	not reversible	Never automatic. Always needs you. Send email, delete a meeting.

In practice

A day with your chief of staff

This is a normal weekday. Amber dots are things it does on its own; green dots are you replying. You don't have to be at a computer — it all happens in Telegram.